Data-Driven Subscriptions

Data-driven subscriptions in SSRS (SQL Server Reporting Services) allow you to create reports that are tailored to individual subscribers, based on data that is specific to them. In other words, it allows for dynamic report delivery to specific recipients.

Syntax

The syntax for configuring a data-driven subscription in SSRS involves several steps:

1. Define a dataset that retrieves the data for your subscribers from a data source.
2. Define an expression that generates the report for each subscriber, using the data from the dataset.
3. Define a subscription that uses the dataset and expression to create and deliver the report to each subscriber.

Example

Consider a scenario where the sales manager of a company wants to receive monthly reports on the sales figures for their region. Using data-driven subscriptions, we can create a report that is tailored specifically for the sales manager and delivered to them on a regular basis.

1. Define a dataset that retrieves the sales figures for the sales manager's region from a data source.
2. Define an expression that generates the report for the sales manager, using the sales figures dataset.
3. Define a subscription that uses the sales figures dataset and expression to create and deliver the report to the sales manager's email address on a monthly basis.

Output

The output of a data-driven subscription is a report that is specific to each recipient, based on the data that is relevant to them.

Explanation

Data-driven subscriptions allow you to create reports that are tailored specifically to individual recipients, based on data that is specific to them. This can be particularly useful in large organizations where different regions, departments, or business units need to receive reports that are specific to them.

To configure a data-driven subscription, you must define a dataset that retrieves the relevant data from a data source, an expression that generates the report for each recipient using the dataset, and a subscription that uses the dataset and expression to deliver the report to each recipient.

Use

Data-driven subscriptions are commonly used in organizations where different regions, departments, or business units need to receive reports that are specific to them. They are particularly useful in large organizations where there is a large amount of data and a need for customized reporting.

Important Points

• Data-driven subscriptions require careful planning and configuration to ensure that the correct data is retrieved and delivered to each recipient.
• The use of data-driven subscriptions can significantly reduce the time and effort required to create customized reports for individual recipients.
• Data-driven subscriptions can be used in combination with other SSRS features such as data-driven parameters to further customize reports for individual recipients.

Summary

Data-driven subscriptions in SSRS allow you to create reports that are tailored specifically to individual recipients, based on data that is specific to them. They require careful planning and configuration, but can significantly reduce the time and effort required to create customized reports for individual recipients. Data-driven subscriptions are commonly used in large organizations where different regions, departments, or business units need to receive reports that are specific to them.